Effective procurement practices are an important factor in the specialised industry and competitive marketplace. Such practices provide future opportunities to suppliers, which can deliver best value / value for money. We recognise the need, where practical, to simplify and standardise processes and ensure consistency in order to provide a fair, ethical and transparent approach to quoting / tendering for CSM’s future business needs. With these aims in mind:-
- Whenever possible, consult with our key strategic suppliers & the marine industry / business community to identify and reduce barriers to conducting business
- Ensure our approach to individual supplier contracts, including global framework agreements, is supported by a sound strategy, process & business case;
- Work towards electronic commerce and e-Procurement / Sourcing systems consistent with achieving best value / value for money, to help minimise costs to suppliers;
- Comply with relevant National & International legislation or directives with regard to conducting procurement activities;
- Support professional training for CSM staff to develop consistency in the use of best practice procurement processes / systems;
- Commit to using specialised ‘due diligence’ supplier pre-qualification questionnaires for ‘high risk / spend procurement with addition of bespoke additions on a case by case basis;
- Offer meaningful feedback to suppliers on the evaluation of their proposal at the end of the tendering process; and
- Communicate CSM’s Business Rules and business opportunities to the supplier community and / or selected potential tenderer / suppliers
- Suppliers / Third Party Organisations will: If already a contracted or current supplier to CSM be encouraged to adhere to this charter;
- Facilitate a coordinated relationship with the CSM focal point for all business communications / dealings;
- Comply with CSM business rules, processes & systems to ensure effective & efficient business transactions;
- Provide constructive feedback on conducting business, tender processes and perceived barriers to business;
- Support CSM e-Procurement / Sourcing & ERP solutions as a means of accessing future business opportunities and continued contract compliance;
- Make the most effective use of their company’s skills, knowledge and resources in bidding for and delivering goods/services in accordance with the PO/Agreement;
- Support the use of a Pre-qualification questionnaire in the tendering process and the scope for debriefing; and
- Work with CSM to deliver value for money throughout the life of the contract.
